Policies & Procedures
Rental Policies & Check-In Procedures
Occupancy
Occupancy is defined by the City as the number of guests allowed on the premises at any time, not just overnight, and may not exceed the limit stated on the property listing. Children ages 2–3 and younger may be excluded from the occupancy limit for some homes, though current City rules include all occupants regardless of age. You'll need to provide the names and approximate ages of all guests, including children 3 and under, as the City may audit these terms at any time. Gearhart requires this. Minimum age to book is 25 and may require an additional refundable deposit if the group is approved. No large parties or gatherings that exceed occupancy limits are allowed. Violations can result in immediate eviction and a minimum $500 fine.
Parking
The number of vehicles allowed may not exceed the amount stated on the listing. All vehicles must park in the designated on-premises spaces. Street parking on or near the rented property is not permitted per City vacation rental rules. If you have an oversized vehicle, trailer, or boat, or any questions about parking, please ask in advance.
Smoking
No smoking inside any property. Outdoor smoking only. Condominiums do not allow smoking on balconies or in common areas. Dispose of remains properly and keep fire safety in mind. All clean-up costs related to indoor smoking will be charged to the guest.
Pets
Pets are allowed only at pet-friendly properties with a pet fee. Pet fees are not refundable deposits. Pets may not be left unattended and must be supervised at all times. Please keep pets off beds and furniture. Evidence of a pet in a non-pet-friendly home will result in a minimum $150 fee plus any additional cleaning or damage costs. Please respect the policies of non-pet homeowners, as guests with allergies may follow you.
Motor Homes & Tents
Motor homes are not allowed at vacation rentals. RV parks are available in Seaside and Gearhart. Lodging inside an RV on a City street is prohibited by ordinance. Tents are not permitted on vacation rental properties per the City of Seaside. The middle school parking lot offers free RV parking in summer. Just register at the Visitors Bureau.
Boats & Trailers
You must get permission in advance to bring a boat or trailer, as parking requirements vary by property. Condominiums have no parking for boats or trailers.
Taxes
Applicable lodging taxes are added to all reservations. Tax rates are subject to change without notice and will be reflected in your reservation cost regardless of when you booked.
Rental Policies
Arrival & Departure
Check-in is at 4:00 pm. Check-out is at 11:00 am. A late check-out fee of $25 applies if you depart after 11:00 am without prior approval, plus $25 for each additional hour. In the off-season, late check-outs at no charge can sometimes be arranged in advance.
Condition & Use of Premises
Guests agree to treat the property reasonably and return it in the same condition as received, ordinary wear and tear excepted. You're responsible for any damage to or theft of owner property, charged at replacement cost. This is a coastal property. Guests assume all risk from surf, tides, rolling logs, beach debris, storms, and weather. Please follow the City of Seaside's Good Neighbor Rules: no loud noise before 8:30 am or after 10:00 pm. Beach towels and blankets stay at the beach; bath towels and bed blankets stay in the home. Burn only Presto logs in permitted fireplaces. Report any malfunctions on arrival, not at departure. An initial supply of paper products and basic toiletries is provided as a courtesy. Additional supplies are not included, though please notify us if you run out of trash bags or need maintenance.
Payments, Deposits & Refunds
A down payment by credit card is due at booking. The balance is due 60 days before arrival for advance reservations, or at booking if you reserve within 60 days. Checks are not accepted for last-minute arrivals. Refundable deposits are returned within 7 days of departure, provided the property is left in good condition and check-out procedures are followed. Cleaning and pet fees are not refundable deposits.
Check-In Procedures
Our Office
Our office is at 318 S Holladay Drive, on the west side of Hwy 101 off Avenue C, across from Wheel Fun Rentals. Your lock box code will be emailed with your invoice after final payment is received. Bring the paperwork with your lock box code. Call 503-440-1168 if you need help.
Check-Out Procedures
Load and run the dishwasher. Return any moved furniture to its original place. Start a load of laundry (sheets or towels only) and keep it going (don't stress over it, just get it started). Do not make any beds. We'll pick up where you left off. Properties without in-unit washers/dryers are exempt. Extra cleaning time caused by excess laundry or dirty dishes may incur additional housekeeping fees. Return all keys. Take a moment to collect all personal belongings before you leave.